In 2020 we released our first public data file, something we’ve turned into an annual affair supporting our commitment to the Principles of Open Scholarly Infrastructure (POSI). We’ve just posted the 2022 file, which can now be downloaded via torrent like in years past.
We aim to publish these in the first quarter of each year, though as you may notice, we’re a little behind our intended schedule. The reason for this delay was that we wanted to make critical new metadata fields available, including resource URLs and titles with markup.
Unfortunately, Bryan Vickery has moved onto pastures new. I would like to thank him for his many contributions at Crossref and we all wish him well.
I’m now pleased to announce that Rachael Lammey will be Crossref’s new Director of Product starting on Monday, May 16th.
Rachael’s skills and experience are perfectly suited for this role. She has been at Crossref since 2012 and has deep knowledge and experience of all things Crossref: our mission; our members; our culture; and our services.
Since we announced last September the launch of a new version of iThenticate, a number of you have upgraded and become familiar with iThenticate v2 and its new and improved features which include:
A faster, more user-friendly and responsive interface A preprint exclusion filter, giving users the ability to identify content on preprint servers more easily A new “red flag” feature that signals the detection of hidden text such as text/quotation marks in white font, or suspicious character replacement A private repository available for browser users, allowing them to compare against their previous submissions to identify duplicate submissions within your organisation A content portal, helping users check how much of their own published content has been successfully indexed, self-diagnose and fix the content that has failed to be indexed in iThenticate.
A re-cap We kicked off our Ambassador Program in 2018 after consultation with our members, who told us they wanted greater support and representation in their local regions, time zones, and languages.
We also recognized that our membership has grown and changed dramatically over recent years and that it is likely to continue to do so. We now have over 16,000 members across 140 countries. As we work to understand what’s to come and ensure that we are meeting the needs of such an expansive community, having trusted local contacts we can work closely with is key to ensuring we are more proactive in engaging with new audiences and supporting existing members.
Setting up iThenticate for your organization (admins only)
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Setting up iThenticate for your organization (admins only)
This section is for Similarity Check account administrators only. It explains how administrators need to set up the iThenticate account for their organizations before starting to add other users.
As this section walks administrators through the parts of iThenticate that only account administrators can see, you should skip this section if you aren’t an account administrator.
How do you know if you’re an account administrator?
When you receive your email with your login details for iThenticate, log in to iThenticate and check which tabs you can see.
If you’re using iThenticate v1, you will only be able to see the Manage Users tab if you’re an account administrator.
If you’re using iThenticate v2, you will only be able to see Users on the menu if you’re an account administrator.
There are now two versions of iThenticate available. Most subscribers are on v1, and the instruction on this website explain how to set up and use v1. Some new subscribers can start using v2 from September 2021 - we’ll let new subscribers know if v2 is appropriate for them when they apply. You can find out more about iThenticate v2 on our blog.
To work out which version you’re on, take a look at the website address that you use to access iThenticate. If you go to ithenticate.com then you are using v1. If you a bespoke URL, https://crossref-[your member ID].turnitin.com/ then you are using v2.
Similarity Check administrator checklist - questions to answer before you begin
As a Similarity Check service user, your organization gets reduced-rate access to the iThenticate tool from Turnitin. You and your team are able to upload your manuscript submissions and receive a Similarity Report which shows areas of overlap between the manuscript and other published works.
As an administrator, you create and manage the users on your account, and you decide how your organization uses the iThenticate tool. You’ll find the system easier to use if you set it up correctly to start with. Do consider the following questions carefully and set up your account accordingly before inviting any users to your account.
3. How will you use the exclusions functionality? (v1)
Exclusions allow you to set iThenticate to ignore particular phrases, document sections, common words, and URLs, so that they are not flagged in your account’s Similarity Reports.
We recommend starting without any exclusions to avoid excluding anything important. Once your users are experienced enough to identify words and phrases that appear frequently but are not potentially problematic matches (and can therefore be ignored) in a Similarity Report, you can start carefully making use of this feature.
At folder level, administrators can exclude quotes, bibliography, phrases, small matches, small sources, abstracts, and methods and materials. Users can also edit filters and exclusions for existing folders.
Set clear guidelines for your users so they understand the settings you have already applied, and can make skilful use of the options they can choose for themselves at report level.
4. Which iThenticate repositories will you want to check your manuscripts against? (v1)
iThenticate has a number of content repositories, grouped by the type of content they contain, including: Crossref, Crossref posted content, Internet, Publications, Your Indexed Documents.
You can choose which of iThenticate’s repositories you’re checking your manuscripts against. We recommend including them all to start with.
The person (whether an administrator or a user) who sets up a folder selects the repositories to check against for that folder. When the folder is shared, other users cannot adjust the repositories selected.
5. How will you budget for your document checking fees? (v1)
There’s a charge for each document checked, and you’ll receive an invoice in January each year for the documents you’ve checked in the previous year. If you’re a member of Crossref through a Sponsor, your Sponsor will receive this invoice.
As well as setting a Similarity Check document fees budget for your account each year, it’s useful to monitor document checking and see if you’re on track. You can monitor your usage in the reports section of the iThenticate platform. Ask yourself:
How many documents do you plan to check?
How often do you want to monitor usage? Set yourself a reminder to check your usage reports periodically.
How do you want to segment your report? You can report separately by groups of users, so think about what types of groups would make sense for your circumstances.
Learn more about how usage reports can help you monitor the number of documents checked on your account.
It’s a good idea to come back to these questions periodically, consider how your use of the tool is evolving, and make changes accordingly.
2. How will you use the folders in iThenticate? (v2)
If you set up different folders in iThenticate to manage the manuscripts you’re checking, you’ll be able to:
Assign different users to each folder
You may choose to set up different folders for different titles or years of publication, for example.
3. How will you use the exclusions functionality? (v2)
Exclusions allow you to set iThenticate to ignore particular phrases, quotes, document sections, small matches, and bibliographies, so that they are not flagged in your account’s Similarity Reports.
We recommend starting without any exclusions to avoid excluding anything important. Once your users are experienced enough to identify words and phrases that appear frequently but are not potentially problematic matches (and can therefore be ignored) in a Similarity Report, you can start carefully making use of this feature.
Administrators can exclude quotes, bibliography, small matches, abstracts, preprint sources, and methods and materials.
Users can also set all these same exclusions at Similarity Report level.
It’s important to set clear guidelines for your users so they understand the settings you have already applied, and can make skillful use of the options they can choose for themselves at report level.
4. Which iThenticate repositories will you want to check your manuscripts against? (v2)
iThenticate has a number of content repositories, grouped by the type of content they contain, including: Crossref, Crossref posted content, Internet, Publications, and Submitted Work.
You can choose which of iThenticate’s repositories you’re checking your manuscripts against. We recommend including them all to start with.
5. How will you budget for your document checking fees? (v2)
There’s a charge for each document checked, and you’ll receive an invoice in January each year for the documents you’ve checked in the previous year. If you’re a member of Crossref through a Sponsor, your Sponsor will receive this invoice.
As well as setting a Similarity Check document fees budget for your account each year, it’s useful to monitor document checking and see if you’re on track. Ask yourself:
How many documents do you plan to check?
How often do you want to monitor usage?
It’s a good idea to come back to these questions periodically, consider how your use of the tool is evolving, and make changes accordingly.
Page owner: Kathleen Luschek | Last updated 2020-May-19